P
Portervia Lever
Business Administrator
Annapolis, MDPosted 3mo ago
OtherMid LevelFull-time#ai-lab
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About the Role
Porter is hiring a Business Administrator!
Location: Baltimore/Annapolis
The Business Administrator will play a key role in supporting our financial and operational functions, ensuring efficient day-to-day administrative processes, and contributing to a positive employee experience. Reporting directly to the CFO, this role will work cross-functionally with HR, Finance, and People Operations to manage documentation, own the payroll process, coordinate internal training, and support reporting and compliance efforts.
Key Responsibilities
Document Management:
Organize and maintain company documents including contracts, policies, and operational records
Ensure version control and secure access to confidential files
Assist with documentation required for audits or internal reviews
Payroll:
Manage payroll operations for all internal employees
Oversight for commission payouts and Accounts receivable
Maintain and update employee records in coordination with HR and Finance
HR & Administrative Support:
Assist with internal communications across multiple departments
Coordinate and track internal manager training programs
Support benefit tracking, compliance, and light HR-related tasks
Reporting & Compliance:
Build and maintain internal reports using Excel (pivot tables, vlookups, formulas, etc.)
Assist with finance, accounting and operational reporting for leadership
Help ensure process documentation and internal compliance standards are up to date
Qualifications
Bachelor’s degree in Business Administration, Human Resources, Finance, or related field
2–4 years of experience in business operations, Accounting/Finance, or administrative support
This role requires someone who lives within commutable driving distance of the Annapolis/ Baltimore area.
Strong proficiency in Microsoft Excel is required (pivot tables, vlookups, data validation, and formulas)
Experience in a fast-paced, high-growth company or startup environment is a plus
Familiarity with HR policies, Payroll, and document management
Exceptional organization, time management, and attention to detail
Clear written and verbal communication skills
Experience with Google Workspace, HRIS platforms, and reporting tools is a plus
Location: Baltimore/Annapolis
The Business Administrator will play a key role in supporting our financial and operational functions, ensuring efficient day-to-day administrative processes, and contributing to a positive employee experience. Reporting directly to the CFO, this role will work cross-functionally with HR, Finance, and People Operations to manage documentation, own the payroll process, coordinate internal training, and support reporting and compliance efforts.
Key Responsibilities
Document Management:
Organize and maintain company documents including contracts, policies, and operational records
Ensure version control and secure access to confidential files
Assist with documentation required for audits or internal reviews
Payroll:
Manage payroll operations for all internal employees
Oversight for commission payouts and Accounts receivable
Maintain and update employee records in coordination with HR and Finance
HR & Administrative Support:
Assist with internal communications across multiple departments
Coordinate and track internal manager training programs
Support benefit tracking, compliance, and light HR-related tasks
Reporting & Compliance:
Build and maintain internal reports using Excel (pivot tables, vlookups, formulas, etc.)
Assist with finance, accounting and operational reporting for leadership
Help ensure process documentation and internal compliance standards are up to date
Qualifications
Bachelor’s degree in Business Administration, Human Resources, Finance, or related field
2–4 years of experience in business operations, Accounting/Finance, or administrative support
This role requires someone who lives within commutable driving distance of the Annapolis/ Baltimore area.
Strong proficiency in Microsoft Excel is required (pivot tables, vlookups, data validation, and formulas)
Experience in a fast-paced, high-growth company or startup environment is a plus
Familiarity with HR policies, Payroll, and document management
Exceptional organization, time management, and attention to detail
Clear written and verbal communication skills
Experience with Google Workspace, HRIS platforms, and reporting tools is a plus
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