V
vapivia Ashby
Accounting Manager
San FranciscoPosted 1mo ago
OtherLeadFull-time#ai-lab
Not sure if you're a good fit?
Upload your resume and TixelJobs AI will compare it against Accounting Manager at vapi. Get a match score, missing keywords, and improvement tips before you apply.
Free preview · Your resume stays private
About the Role
Position: Sr. Accountant / Accounting Manager (Individual Contributor)
Location: San Francisco, CA (Hybrid)
Vapi (/ˈVɑːpi/):
- We’re creating the shift to voice as humanity’s default interface
- We’re the most configurable platform for deploying voice agents
- We’ve grown to over 700k developers in two years, adding 2,000+ every day
- Try talking to Vapi now! https://vapi.ai/
Why We’re Hiring This Role:
- Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.
- This person won't be stepping into a fully built machine; they'll be the one building it.
- They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.
- It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.
What You’ll Do:
- 30 Day:
- Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution
- Review and verify invoices for accuracy, proper authorization, and compliance with company policies
- Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements
- Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions
- Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP
- 60 Day:
- Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items
- Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner
- Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review
- Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing
- 90 Day:
- Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time
- Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment
- Support cash application activities, including posting customer payments and reconciling unapplied cash
- Monitor accounts receivable aging and assist with collections outreach as needed
- Maintain customer account records and assist in the setup of new customer billing profiles
- Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet
Who You Are:
Required:
- Bachelor's degree in Accounting, Finance, or a related field
- 2–4 years of accounting experience with a strong focus on accounts payable
- Solid understanding of GAAP and general accounting principles
- Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)
- Familiarity with corporate card and spend management tools
- High attention to detail and strong organizational skills
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
- Clear written and verbal communication skills
Preferred:
- CPA candidate or actively pursuing CPA licensure
- Experience supporting quote-to-cash or order-to-cash processes
- Experience with Salesforce (CRM) and billing
Why Vapi:
- Generational impact: Build the human interface for every business
- Ownership culture: 70% of the company are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A
What We Offer:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off-sites
- Unlimited PTO, with a culture that encourages ~20 days off per year
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Even if your background doesn't check every box, we'd love to hear from you. Great candidates often bring strengths we didn't know to ask for.
Salary Range is $140,000 to $180,000 per year plus equity and benefits.
Location: San Francisco, CA (Hybrid)
Vapi (/ˈVɑːpi/):
- We’re creating the shift to voice as humanity’s default interface
- We’re the most configurable platform for deploying voice agents
- We’ve grown to over 700k developers in two years, adding 2,000+ every day
- Try talking to Vapi now! https://vapi.ai/
Why We’re Hiring This Role:
- Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.
- This person won't be stepping into a fully built machine; they'll be the one building it.
- They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.
- It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.
What You’ll Do:
- 30 Day:
- Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution
- Review and verify invoices for accuracy, proper authorization, and compliance with company policies
- Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements
- Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions
- Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP
- 60 Day:
- Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items
- Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner
- Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review
- Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing
- 90 Day:
- Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time
- Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment
- Support cash application activities, including posting customer payments and reconciling unapplied cash
- Monitor accounts receivable aging and assist with collections outreach as needed
- Maintain customer account records and assist in the setup of new customer billing profiles
- Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet
Who You Are:
Required:
- Bachelor's degree in Accounting, Finance, or a related field
- 2–4 years of accounting experience with a strong focus on accounts payable
- Solid understanding of GAAP and general accounting principles
- Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)
- Familiarity with corporate card and spend management tools
- High attention to detail and strong organizational skills
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
- Clear written and verbal communication skills
Preferred:
- CPA candidate or actively pursuing CPA licensure
- Experience supporting quote-to-cash or order-to-cash processes
- Experience with Salesforce (CRM) and billing
Why Vapi:
- Generational impact: Build the human interface for every business
- Ownership culture: 70% of the company are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A
What We Offer:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off-sites
- Unlimited PTO, with a culture that encourages ~20 days off per year
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Even if your background doesn't check every box, we'd love to hear from you. Great candidates often bring strengths we didn't know to ask for.
Salary Range is $140,000 to $180,000 per year plus equity and benefits.
Ready to apply?
This job is active. Apply now to get in early.